CompareAn honest comparison
Paper batch records, logbooks and spreadsheets still run many plants and labs. Here is what changes when the same records go electronic — and when paper is still the sensible choice.
Side by side
| Paper & spreadsheets | Electronic (Swat iQua Suite) | |
|---|---|---|
| Recording | Partly: Entries depend on discipline: late entries and missing signatures are common findings | Yes: Each step recorded by a named user, time-stamped as it happens |
| Limits & checks | No: Out-of-limit values are noticed at review — if they are noticed | Yes: Values checked against limits on entry; hold points stop the next step |
| Corrections | Partly: Single-line strike-through, initials and date — if followed | Yes: Original kept; old value, new value, user, time and reason recorded |
| Batch record review | No: QA reviews every page of every record | Yes: Records arrive complete; review focuses on exceptions |
| Deviations | Partly: Raised on a separate form and linked by hand | Yes: Raised from the step, already linked to batch and product |
| Spreadsheets | No: Hard to validate and control; versions multiply | Yes: Controlled records with an audit trail instead of local files |
| Inspection questions | No: Answers pulled from binders across departments | Yes: Answered from one audit trail in minutes |
| Storage & retrieval | Partly: Archive rooms, scanning and retrieval requests | Yes: Searchable, controlled prints and exports when needed |
| Up-front effort | Yes: Low — forms and binders you already have | Partly: Configuration, validation and training — typically 1–3 months |
Not ready to go fully electronic? Swat iQua Suite also supports hybrid batch records — controlled paper copies issued and reconciled from the system.
See the eBMR tourWhen paper fits better
Whatever you choose, data-integrity expectations are the same on paper as in a system: attributable, legible, contemporaneous, original and accurate.
FAQ
Can’t find your answer? Talk to our team — we reply within one business day.
No. Regulators accept paper, electronic or hybrid records. What they require is that records are complete, controlled and trustworthy — which is easier to show electronically.
A batch record where some information is captured electronically and some on paper — for example, controlled paper copies issued and reconciled by the system.
Typical go-live for Swat iQua Suite is 1–3 months, depending on the modules and sites in scope.
About this comparison
These comparisons describe general approaches in the market, not any specific vendor or product. Statements about Swat iQua Suite are our own; statements about other approaches describe what is typical and may not apply to every product.
Book a free, personalised demo and see Swat iQua Suite running your processes — then judge for yourself.
