Supplier qualification only protects a plant if purchasing respects it. In Swat iQua Suite the qualification programme feeds the approved-source check in GMP procurement: a purchase order passes only when the supplier is qualified and an approved quality agreement version is in force on the PO date.
A per-site programme
Each site runs its own assessment programme for its business associates — suppliers, service providers and subcontractors. Assessment types are configurable, and per-site plans let a daily job create the next scheduled assessments automatically. The last and next assessment dates are written back to the business associate record, so purchasing and QA always see the same status.
Signatures that hold up
Every signature — performed, reviewed, approved and co-approved — is tied to a specific assessment version and cannot be changed afterwards. The signer’s name and designation are frozen at the moment of signing, so a later promotion or role change never rewrites history. Sites choose single, double-password or dual-person signing to match their procedure.
Staying in date
- A daily expiry digest lists items already expired and items due within 7 or 30 days.
- Extension requests change the effective due date only after approval; until then, a hard overdue gate blocks late work.
- An effective assessment becomes Expired automatically from its dates, or Superseded when a re-assessment takes over.
Reporting
A dashboard, Excel export and PDF report show the programme status across suppliers. Each qualification can produce a PDF certificate with a signature manifest showing who signed, in what role, with what meaning and when. Supplier audits themselves are recorded in Audit Management, with one CAPA per observation.