Dispensing errors are among the hardest to detect later: the wrong lot, a scale out of calibration or a transcription slip on a paper weigh sheet can all reach a batch unnoticed. Swat iQua Suite moves those checks to the moment of weighing, where the server can refuse the action rather than rely on someone to spot it afterwards.
What happens in a dispensing session
- A session is opened against a production order that has been released in Production Planning.
- The master formula’s BoM is scaled to the planned batch size and fanned out into dispensing lines.
- For each line the dispenser selects a lot. Anything other than an Unrestricted lot is refused.
- The dispenser weighs on a scale whose calibration status is checked and recorded on the weigh record.
- Gross, tare and net are captured, and the line is reconciled against its min/max window.
- A second, trained person verifies or rejects the weight with an e-signature.
- When every line is complete, the session completes and its records are linked to the batch.
Second-person verification without the paper
On paper, the second signature on a weigh sheet often comes later and from memory. In Swat iQua Suite verification is a separate, segregated duty with an e-signature, tied to the specific weigh record, user and time. A rejected weight stays on the record with its reason, so the history is complete.
Because the verified records are linked to the batch, the electronic batch record knows exactly which lots went into it, and Distribution can trace any finished-goods lot back to its raw-material lots in one view.